Email Address

The traditional mailbox is quickly being replaced by the more versatile electronic email. Nowadays, it is much easier, cheaper and faster to send an email both locally and internationally and is becoming the official mode of communication. To a first time learner, getting to know the structure of an email address will help in better understating this form of communication. It may also open up other ways or options of using email services or troubleshooting email errors.

An email address has 3 parts. Taking the example of me@sign.com, the user ID or commonly called the username is the section me, just before the @ sign. The other section is the sign word. This section shows the company, organization or computer the user with the username ID me is affiliated with. In most cases, the sign section will be the website where the username with the username ID me has an account or authorization. The last section .com defines the type of organization the username is affiliated with. Commercial organizations generally use the .com extensions. Educational institutions will use the extension .edu as is the case with Harvard University that uses the extension havard.edu. Non-profit organizations will use .org extensions. Country related extensions can also be used. For example .co.uk signifies an organization based in the UK while .co.za signifies a South- African based firm.

Most organizations will also have more than one email address. Most of these organizations will have an email address for each of their departments. For example, the sales section of eBay will probably have the email address sales@ebay.com while the enquiries section will read enquiries@ebay.com. In both cases, the organization is eBay but the email recipients are different.

When sending out an email, ensure that it not only contains the email address and the body, but also the email subject. This is because, most organizations receive hundreds if not thousands of emails everyday and in order to get a quick response, writing down the subject of your email will help them sort it out and reply much quickly.

Consider also keeping a bookmark of all of your important email addresses. Since most organizations use a persons email address as a form of identification, keeping track of important email addresses is helpful when the need arises. Do not be surprised also to find that some websites will use your email address as the login name. Clearly, an email address as an important item on the web.

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